Automatic, monitored backup of the systems your non-profit can't function without. Donor databases, financial records, board documents, and shared drives — covered against hardware failure, ransomware, and the inevitable accidental delete.
Almost every non-profit I've worked with thinks they're backed up. Most aren't. A backup that hasn't been tested isn't a backup — it's a hope. A backup stored on the same machine as the original isn't a backup — it's a copy. A backup nobody's checked in 18 months isn't a backup — it's wishful thinking. Cloud backup, done correctly, is automatic, off-site, tested, and monitored. That's what we set up.
It's the industry standard for a reason. Three copies of anything important, on two different types of storage, with one copy offsite. Here's how the rule maps to a real non-profit setup.
Your live working copy plus two backups. So if any single copy gets corrupted, lost, or held for ransom, you still have two more.
Different storage types fail differently. If both backups are on USB hard drives, a power surge or a flood loses everything. Mixing local backup with cloud backup means one threat can't take out both.
Office fires happen. Theft happens. Floods happen. The offsite copy is the one that survives. For cloud backup, "offsite" is automatic — encrypted copies live in the provider's data centers, miles from your building.
Whatever lives on staff or volunteer computers — documents, spreadsheets, PDFs, photos, downloaded reports. Covered automatically, no user action required.
The shared folder where everyone collaborates. Often the highest-value backup target because it holds everything from grant applications to event photos to board meeting minutes.
For Microsoft 365 and Google Workspace accounts — full mailbox backup so you can recover from accidental deletion, account compromise, or staff offboarding gone sideways.
Whatever you use — QuickBooks, donor-management software, membership systems. We work with the database's native backup model so restores actually work, not just file copies.
Most small non-profits don't have a server. If you do, we cover the volumes that matter — financial system, file shares, line-of-business applications.
For critical machines, we back up the whole system — so if a workstation dies, recovery is hours, not days of reinstalling and reconfiguring.
Backups are encrypted on your machines before they leave, encrypted in transit, and encrypted at the data center. Donor and financial data stays private.
The single biggest reason "backups" fail is nobody tests them. We do a documented test restore each month and share the result with you.
Multi-version retention so we can restore to before an infection, even if attackers had your systems for days before discovery. Immutable backups where supported.
If a backup job fails or starts behaving strangely, Jerry gets the alert — not your office manager. Failures get fixed before they become "we had no backup when it mattered."
Cloud backup is available standalone or bundled into the Non-Profit Monthly Plan. The first conversation is free — we look at what's currently in place and what's actually being captured.
