Meeting Prompt Cheat Sheet - SKTS - Free Microcourse

The One Prompt You Need

Summarize this meeting. List the action items as a checklist,
and note who is responsible for each. Keep it short.

Paste your transcript or notes into gemini.google.com, add this prompt, press Enter

Step 1 — Get the Meeting Into Words

🎤

iPhone — Voice Memos

Record, then tap the transcript icon → Select All → Copy

Best for: most meetings, hands-off

🎤

Android — Google Recorder

Records & types the words live. Open Transcript → Copy

Best for: most meetings, hands-off

📎

Or drop the audio into Gemini

Use the + / paperclip to attach the recording file itself

Best for: recorders with no transcript button

✍

No recording? Paste your notes

Rough bullets are fine — the prompt is exactly the same

Best for: the always-works fallback

Step 2 — Not Right? Just Ask

Make it shorter. Trims it down to the essentials

Group by person. Puts each person's tasks together

Flag overdue. Highlights the urgent, time-sensitive items

Add an email line. "Add a one-line summary I can paste into an email"

Make an email. "Turn this into a short email I can send the team"

Fix an owner. "The vendor calls are James" — it corrects it

The Whole Workflow

Capture
Record or jot notes

→

Get text
Transcript or notes

→

Paste & prompt
Into gemini.google.com

→

Refine
Just ask for changes

→

Check & send
Fix owners, share it

Quick Tips

Put the phone near the talkers and ask folks to speak one at a time — cleaner transcript.

Give it a 20-second read before sending. Gemini wasn't in the room; check the names.

It's a conversation. Don't start over — just tell Gemini what to change.

No owner on a task? That's your cue to assign one before it goes out.

Keep private info out. No patient, client, or confidential details in a public AI — HIPAA and the like have rules.

Not sure if that's you? Ask us first — we'll tell you where the line is. 540.303.2410